LAKE FOREST PROPERTY OWNERS ASSOCIATION

STATED BOARD MEETING

September 15, 2005

 

 

Members Present:  Sarah Coxwell, Mitch Davis, Henry Lawson, B.T. Cocke,

                                     

 

 

The President convened the meeting at 7:00 P.M

 

Minutes for Approval: 

 

The President entertained a motion for approval of the August 18, 2005 Minutes.  The minutes were amended to include Willie Robison’s objection to the sale of amenities under any circumstances.  (New Business, Sale/Lease Lake Forest Amenities.) Brice Cocke made a motion to adopt and the motion passed unanimously.

 

The President entertained a motion for approval of the September 1, 2005 Special Board Meeting Minutes.  Brice Cocke made a motion to adopt and the motion passed unanimously.

 

Old Business:    No Old Business

 

New Business:

 

New Computer System: James Wetzel, Lake Forest Accounting Supervisor went over the benefits of upgrading to Jonas Club Management Systems. Brice Cocke made a motion to accept the 60-month plan. Following discussion, Brice Cocke made a motion to accept a 48-month lease purchase, Ray Drake seconded the motion and the motion passed unanimously.  Steve Jernudd outlined training goals/deadlines proposed to bring the new system online by 12/1/05.

 

Golf Shop Inventory: Brice Cocke made a motion to accept the inventory with a caveat to conduct a thorough inventory.  The motion was seconded.  In response to approximate dollar amounts involved, Steve Jernudd replied inventory was $21,000, credit equaled $13,000 for a balance of $8,000.  Henry Lawson expressed concern over accepting responsibility over another area and likened it to F&B wherein employees would be responsible in lieu of leaving it under the entrepreneur jurisdiction of the pro.  He also asked what type merchandise would be available to the membership.  Willie Robison shared economics/difficulties facing competitors from the Internet and large outlet stores; he noted Calmetti’s is closing the door.  He also said employees will care for the operation the same as entrepreneur pro. Steve Jernudd cited in spite of past experiences in two other golf shops market changes, hurricanes and weather adversely affected his ability to compete as reasons for searching relief from the board.  He said the shop would be stocked with balls, gloves, caps, shirts, etc., but clubs and other high cost items would be ordered.  The motion passed.  Henry Lawson voted no.

 

Annual Meeting Location:  Steve Jernudd said there is a good chance that we may be able to use the Daphne Civic Center.  He is looking into other options if the civic center is still being used as a shelter.

 

Yacht Club Repairs:  After reviewing the (4) bids and an explanation by Steve Jernudd of current/projected work, projected completion dates and payment schedule, Brice Cocke made a motion to accept the lowest bidder, Gulf Coast Air. Henry Lawson expressed appreciation to Steve Jernudd for compiling the bid package. Ray Drake seconded the motion and it passed unanimously. 

 

Improvement Committee:  The President said complaints before and especially after the last meeting, including those from board members comments to disband the committee. Regardless, in spite of some good work he was going to restructure the committee and appoint himself Chairman.  Willie Robison stated he was opposed to removing Henry Lawson as the Chairman.  The President stressed involvement of all, specifically noting Ed Kirby as Buildings & Grounds could assist Roger Davidson and asked Roger to work with Ed Kirby.  He likewise noted Carl Kauffman was the Committee Chair for Communications and would do everything necessary along with the board to make this committee a success for Lake Forest.  Henry Lawson, the relieved Chairman said the actions of the board were based on the original five recommendations contained in a member’s (Don Fleming) letter.  The committee chose the items they deemed most workable and established priorities.  The time available to the committee was short but they went to work and did the best they could under the circumstances.  He also noted when you are growing, mistakes will be made and he accepted full responsibility for those mistakes.  Henry Lawson said the action taken was too severe and if that was the standard of accountability then all other members should be held to a like standard.  The President answered his action was not a reflection on him (Lawson) but a way to quell complaints from the board and hopefully save this committee.  He asked Henry Lawson to stay involved.

 

Committee Reports:

 

Architectural:  Sarah Coxwell gave the report.  (copy enclosed) Sarah referenced homeowners placing household trash (not hurricane debris) in medians.  A discussion also ensued over the parking of vehicles, trailers, etc.  In some cases vehicles are spilling out of the yards and into the medians.  No action was taken beyond monitoring and following up with city officials.

 

Building & Grounds:  The President recognized Roger Davidson for his work on the medians.

 

Communications:   Carl Kauffman reported problems are still being encountered in distribution of the Spectrum.  These areas are being studied to isolate the problem.

 

Finance:  Sarah Coxwell delivered the report.  (copy enclosed)

 

Food & Beverage: Ray Drake reported a good crowd was at the Bayview.  He discussed a handout on demographics of Lake Forest.  It was recognized and discussed how renters could be included in the mail out of the Spectrum.  Improved communications with new members would also be helpful.  No definitive action was taken. 

 

Greens:   Willie Robison reported hurricanes have interfered with course maintenance but a plan is being followed to address each issue.  Reseeding will occur on October 23^rd & 24^th.  Greens are responding and the entire irrigation system is now fully operational.  Pre emergent and chemicals will be applied in December.  Late application will save approximately $1500.  The work force has been realigned to ensure those employed are interested in working well instead of just putting in their time.  Steve Jernudd and Derrick Sammons were complimented for their effective and speedy response to difficulties caused by the hurricanes.

 

 

 

 

Recreation:    No Report

 

Yacht Club, Marina & Lake:  Brice Cocke requested the board prepare a letter informing/urging ADEM to take action regarding the re-silting of Tom’s Cove and the lake.  He read a letter from the newly organized D’Olive Committee addressing silting and asked the board to pay the postage to deliver this letter to a variety of addresses including city and state officials and other elected officials.  He also addressed difficulties in scheduling another meeting with the city to discuss the lake and the President asked him to continue scheduling efforts.

 

 

The President announced the meeting was adjourned and the board was going into Executive Session.  Henry Lawson asked whether the board could vote.  A vote was taken to adjourn and it passed unanimously.

 

 

 

 

 

__________________________________       _______________________________

Michael Davis, President                                      Henry Lawson, Secretary