^*Minutes of Organizational Meeting of Newly Elected Board from Annual Meeting.

In attendance were Henry Lawson, Brice Cocke, Joe Mosley, Gerald Barrow, and John Peterson. Ed Kirby and Toni Fassbender were absent. Staff attendance was Steve Jernudd

Director Henry Lawson opened the meeting as Secretary of the Previous board and highest Officer remaining.

Director Cocke immediately made a point of order concerning whether proper notice had been given to hold a legal meeting. He cited Section 5.4 of the by-laws requiring notice of such meetings. Director Moss and Director Peterson pointed out that the by-laws require no such notice for this organizational meeting.

Peterson motioned for the meeting to proceed and the motion was seconded by Moss. The motion passed 5-1

Fassbender joined the table.

Chairman Lawson then proceeded to receive nominations for the Office of President.

Peterson motioned to appoint Henry Lawson as President of the Association. The motion was seconded by Moss. No discussion. Motion carried 4-1 in favor.

Lawson opened the floor for nominations for the office of Vice President. Peterson Moved that Jim Moss be elected Vice President of the association. Mosley seconded the motion. No Discussion.  Motion carried 4-1

Lawson opened the floor for the Office of Secretary. There was discussion of the duties of the office. Following discussion, a motion was made by Cocke to nominate Fassbender as Secretary. She declined the nomination. Cocke made a motion for Peterson to be Secretary. The motion was seconded by Moss. The motion carried unanimously.

Lawson opened the floor for nominations for Treasurer. Peterson motioned to elect Mosley Treasurer. Fassbender seconded motion. No Discussion. The motion carried unanimously.

The outline of duties was discussed and Lawson was prepared to read them. Motion by Cocke to waive the reading of the duties. Second by Peterson. No Discussion. Motion Carried unanimously.

President Lawson brought up the curtailment of paying certain legal fees. Lawson discussed the payment of fees for a former board member to be suing members of the association.

Cocke made a point of order citing section 4.10 of the by-laws concerning Removal of Officers.  Cocke discussed the section of the by-laws and whether the former board member was removed from office legally.  He then stated that the former board member resigned since the annual meeting.  Peterson moved to cease paying any legal fees on behalf of the former board member as of the date of his resignation, 10-23-2005.  The motion was seconded by Moss.  Cocke made a point of order concerning indemnification of directors and officers being covered in the by-laws and even if removed, they are still indemnified.  Moss agreed we had to indemnify, however, argued that indemnification does not include paying for suing members of the association.  Mr. Jernudd stated that through discussions with the attorney, there would be no further fees associated with this action as of the date of the annual meeting.  Peterson amended his motion to reflect the date of the annual meeting. Motion as amended was seconded by Moss. The motion carried.

President Lawson discussed the web page and the domain name of lfpoa.com.  The domain name is for sale by Mitch Davis to the LFPOA for $2500.00. The Acting Manager was asked if he knew who owned the domain name. He stated that Mitch Davis had purchased the domain name and had no record of reimbursement.  It was determined that lfpoa.com was owned by Mitch Davis.  There was discussion concerning a new web page and domain name and its cost.  Moss motioned to not buy the domain name from Mitch Davis.  Fassbender seconded.  Discussion about the web page going off-line and the time to get a new page up and running.  Moss has already looked into webpage costs and the responsibilities required to maintain one.  He thought that we could set up a newer, more modern site for the same or less dollars than Mitch was asking.  Acting GM made comments about setting up a new web site. The question was called and the motion passed.

President Lawson asked for a motion to form an executive committee to meet and determine the website and webpage direction for the association. In discussion Cocke brought up the power of an executive committee.  A Motion was made by Peterson to appoint Moss, Fassbender, and Barrow to an executive committee made to study and determine the web site direction.  Cocke again brought up the power of the executive committee and was concerned about them acting with authority of the board with no oversight.  Lawson stated that the executive committee was given direction and will have to bring a report back to the board at the next stated meeting. The question was called and the motion carried unanimously.

President Lawson asked for volunteers to serve on the Architectural Committee and other committees.  Lawson asked that each board member give him information concerning their preference.  Lawson asked for concurrence on the board for a committee for planning and capital improvements.  The committee would help establish a plan for five years.  Cocke stated that the General Manager should be able to provide this information to the board.  Cocke also stated that any committee would have to go through the general manager.  Moss stated he wanted to establish a game plan for improvements.  Peterson said he thought it very important to establish a capital plan and a capital improvement budget and that they be done in a more planned way.  He thought the buildings were approaching service life and that a serious look at how to establish improvements to the facilities to meet the need of the owners and match our budget concerns.  Acting Manager Jernudd suggested that he works with the board and is here to help the board.  He restated that he was not the General Manager and was here to work with the board.  Moss suggested that we get established in existing committees and “take baby steps” in moving forward.  Mosley stated he thought we should hold everything until we assessed where we are.  Mosley wanted to review the finances first.  Cocke said that the building and grounds chair can do that if the President charged that committee for that.  Mosley said that the board needs to set a vision, and should do that after a review of the financial aspects of the association. Lawson concurred and no action was taken.

Lawson then read a letter he received about concerns of teenagers hanging out at the Ridgewood Pool.  Lawson thought we need to look at that.

Lawson ask for other actions. Cocke requested Lake Committee chairman and that he needed to continue to work in that regard.

Lawson asked for a motion to meet Thursday, November 3^rd in a Special Meeting to appoint committee chairs.  Moss made the motion.  Fassbender seconded. Discussion about the purpose of the meeting was held. I t was reiterated that Lawson would appoint chairs and other business that may come before the board. Peterson asked if delays in existing work are happening and questioned if any board action was necessary tonight to address those concerns.  Lawson stated that if this meeting is held we should be okay for the Architectural Board. There was discussion of the agenda. Lawson asked that agenda items be received at least three days prior to the meeting. Motion carried 6-1 in favor.

President Lawson asked for member comments.

Rod Drummond asked whether there was thought about an audit of the financial books.  Lawson and Mosley addressed the issue and Mosley will be getting with staff to look into what may be necessary.  Cocke stated that there was existing audits in hand and paid for.  Cocke stated that the financial condition is much improved.

Roger Davidson volunteered to continue to do the medians.

Lawson then let board members comment.

Cocke declined comment.

Toni Fassbender apologized for arriving late and looked forward to working with the board.

Gerald Barrow said he was really paying attention to how things were done and would have more input in the future.

Joe Mosley said thanks for being there.

Peterson asked Lawson about delivery of requests for committees.

Jim Moss pledged 100% effort and thanked the audience for being here.

Lawson said he appreciated being here and thought this board working together will make Lake Forest better.  He announced the Improvement Committee meeting the first Tuesday of each month.

Steve Jernudd gave the Manager’s report.  He gave his phone number for contact purposes.

Meeting was adjourned.

Respectfully Submitted,

John W. Peterson, Secretary

^*Formatted for the Internet.  Content not altered.