LAKE FOREST PROPERTY OWNERS ASSOCIATION

STATED BOARD MEETING

August 18, 2005

Members Present:  Sarah Coxwell, Mitch Davis, Henry Lawson, B.T. Cocke,

The President convened the meeting at 7:00 P.M. He introduced Missty Gray, as associate of Jay Ross, the board attorney.  He noted she would be available for advice on Robert’s Rules of Order, libel, slander and defamation of character adding people in the community would be learning the hard way the meaning of these terms very soon.

Minutes for Approval: 

Sarah Coxwell questioned entries under Member Comments.  She said the president comments (pg4) agreeing with portions of the first speaker’s presentation should be stricken and limited to what happened.  She added member comments on Pg 5 appeared to be libel and should not be printed.  She recommended tabling the minutes.  Brice Cocke made a motion to table the minutes.  Sarah Coxwell seconded.  The President acknowledged the motion and second but did not call for a vote to adopt.

Old Business: 

Search Committee Results.  Willie Robison asked Ed Kirby to provide answers to questions posed on actions taken by the committee to establish a candidate list, salary package and interview procedures relevant to the filling of the General Manager position.  Ed Kirby responded that the list of 30+ candidates had been reduced and action is underway to conduct telephone interviews with those individuals to further pare the list and reduce the cost of face-to-face interviews.  The President noted Steve is doing a fine job and haste in selecting the best individual should be avoided.  Willie Robison responded delay could constitute a hardship for employees and the association and alluded if appropriate he would make a motion to move forward with the selection of Steve as the new General Manager.  No action was taken.

New Business:

Annual Board Meeting.  Steve Jernudd polled and received board concurrence to schedule the annual meeting at the Daphne Civic Center.

Purchase Jacobsen Greens King Mowers.  Steve Jernudd outlined the need and cost to lease two new mowers as stipulated in the sales quotation.  (copy enclosed) Brice Cocke made the motion to approve the contract and the motion passed unanimously.

Sale/Lease of Lake Forest Amenities.  Brice Cocke called attention to a rumor that this board was pursuing plans to sell or lease the amenities.  Brice made a motion not to sell or lease any of the amenities.  Discussion disclosed a proposal had been shared with the board.  Two members (Ray Drake and Willie Robison) at the direction of the President met and documented the discussion with the interested party however, no action was taken or is pending as a result of that meeting.  Legal requirements/limitations were shared.  Ray Drake outlined a personal vision that proceeds from a partial sale would permit consolidation of amenities with exception of the yacht club to a central location.  Relocation would reduce maintenance costs or promote increased utilization and profits.  Discussion also revealed the motion would void the stables contract that is currently under lease to an individual.  In the absence of a second the President ruled the motion should be considered a Point of Information.  Brice Cocke asked the record to reflect B.T. Cocke, Jr. does not want to lease or sell any amenity. 

Committee Reports:

Architectural:  Sarah Coxwell made the report (copy enclosed).  She complimented two homeowners for their willingness and desire to comply with the Covenants following notification of violations. She also shared the successful resolution of a case involving enclosure of a carport.  K. Bowman was identified and recognized for her hard work in all areas of her assigned duties in architectural.  Ed Kirby clarified the issue of erecting basketball goals on streets by pointing out the city is directing owners to remove the goals.

Building & Grounds:  Ed Kirby reported work being conducted is routine repair and upkeep.

Communications:   Carl Kauffman reported he is working on resolving mailing errors with the spectrum.  Steve Jernudd noted non-voting members are now on the mailing list.  He also shared that purchase of the new computer system would help solve many of our distribution issues.

Finance:  Sarah Coxwell delivered the report.  (copy enclosed)

Food & Beverage:    Ray Drake distributed a “Break Even Analysis” (copy enclosed) that showed a “break even” could be achieved by increasing sales by $16.35 per month for each household.  He covered new menus, prices and liquor liability statement letter to be signed by each F&B employee.  The merits of using a survey to gauge member interest/desire in F&B were also shared.

Greens:   Willie Robison reported summer weather conditions aggravate course maintenance.  Regardless, aggressive verti-cutting advocated by nationally recognized golf courses has been done to improve the quality of the greens over the long haul.  Revenue is comparable to previous years.  He reported the Linksman and Woodlands courses are being closed for financial/business reasons.

Recreation:  Pools:  Henry Lawson noted the swim season is winding down.  Some things were done well, other areas were found lacking.  A committee formed from users will meet, assess the past year and develop a plan to ensure the 2006 swim season is better than 2005.        

The Improvement Committee:  Henry Lawson singled out Roger Davidson, Chairman of the Median Committee, his wife Martha and the duo of Brian and Toni Lopez for their work in cleaning up the medians along with untold numbers of volunteers who are working to make Lake Forest a Cleaner, neater and better community.  The “Adopt a Median” plan was likened to assuming ownership and pride.  Welcome Wagon:  Joe Myers, Chairman and his committee will host a “Newcomers Party” at the Yacht Club on Sunday, October 2^nd to greet and help acquaint our new neighbors with Lake Forest.  Meet the Candidate:  The committee will host a meeting on Tuesday, September 6^th at 6:30 P.M. for those individuals running for vacant board positions.

Each candidate will give a brief overview and then be available for questions from the audience.  Meet the Mayor and City Council:  The committee will host a meeting featuring the Mayor and available council members on October 4^th at 6:30.  This will be an excellent opportunity to meet and ask questions face-to-face.  Communications Sub-Committee:  Plans are being developed to address issues relevant to improving web page processes.  The final plan will be submitted to Carl Kauffman and the board.  The President called attention to and Henry Lawson acknowledged efforts of the Garden Club coinciding with the Improvement Committee.  He noted and responded leadership representing all groups within Lake Forest has been invited.  The committee goal is to make sure everyone is pushing the wheel in the same direction.

Yacht Club, Marina & Lake:  Brice Cocke reported the meeting with the city council concerning the lake at their working meeting was productive.  Soil samples obtained will be shared with city officials.  Studies of these samples indicate suitability for road and general construction fill.  Prices are being formulated and will be shared with the city and elected officials including Randy Davis.  The President noted he had what he termed an encouraging conversation with Representative Davis.  He also recognized Brice Cocke as an expert on the lake and expressed his appreciation for all of his hard work.

The President clarified his use of the word “guest” when referring to the audience at last months meeting.  He said he did not mean to degrade or belittle anyone and if they took it that way he apologized.

Member Comments:  Robert Underwood asked and the President said that anyone who submitted a resume to run for a Board of Director position would be on the ballot and proxy list.  He said Carl Kauffman would interview and take pictures of each candidate.  Mr. Kauffman questioned the process including the time restriction.  He questioned the mowers contract and said he believed the commission to be paid was approximately 22% of the total contract.  He also said with a cash reserve of $183,000 we should have paid cash.  Mr. Underwood congratulated Ray Drake on his analysis and report. 

___ ______  made a motion to adjourn and it carried unanimously.  The meeting adjourned at approximately 8:20 P.M.

__________________________________       _______________________________

Michael Davis, President                                      Henry Lawson, Secretary